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Minutes approved at the February 8th meeting MINUTES OF THE COMMITTEE OF THE WHOLE January 25, 2010
The meeting was called to order by Council President, Gary Corcoran. The meeting was called to present the Woodland Union Cemetery Yearly Report. Guests were Dale Schulte the superintendent and Carol Eickholt the cemetery clerk. Council was given the yearly financial report which was reviewed. It was noted that the cemetery will be 135 years old. There were 107 burials last year. Also that 25 elm trees at the entrance will be removed this year but will be replaced with new elm trees with funding coming from endowments and bequests. The meeting was adjourned. MINUTES OF THE VAN WERT CITY COUNCIL January 25, 2010 The meeting was called to order by Council President, Gary Corcoran. The invocation was given by Pastor Eleanor Volk of Pentecostal Way Church. On call of the roll, Shultz, Agler, Tomlinson, Kelly, Marshall, Farmer and Mergy were present. Farmer made a motion to approve the agenda of the 1/25/10 meeting as presented, seconded by Shultz, with all concurring. Shultz made a motion to approve the Minutes of the 1/11/10 meeting as presented, seconded by Tomlinson, with all concurring. COMMENTS, COMMUNICATIONS & PETITIONS Corcoran stated that earlier in the evening all present council members had received their Financial Disclosure Statements from the Ohio Ethics Commission and reminded them of the due date and also warned them about the fine if they did not make the deadline. ADMINISTRATIVE REPORTS MAYOR: Ehmer presented the STATE OF THE CITY address. SAFETY SERVICE DIRECTOR: Fleming recommended committee meetings for the use of Formula Grant money for Allingham St. sewer replacement to the Water & Sewer Committee. He then recommended for the Street & Alley committee on paving projects for Main St, Burt and Fisher Streets. Also another Shannon St. reconstruction meeting needs to be scheduled. Balyeat asked if any supplemental appropriations would be necessary for these projects. AUDITOR: Balyeat presented a request for the Finance committee to meet with 4 items. 1) The creation of 3 new funds pertaining to the new CHIP grant and also for the reimbursements of old CHIP funds. 2) Supplemental appropriations issued for the new CHIP grant prior to April 1 due to invoices anticipated being turned in before that date. 3) Parameters on the .22 tax 4) What will be done with the temporary appropriations in regards to permanent appropriations. This needs to be prepared by February 8th to have 3 readings by April 1. Farmer requested a printed copy of the monthly budget each month. LAW DIRECTOR: Unterbrink stated he would have his annual report for his office at the next council meeting. COMMITTEE REPORTS PARKS AND RECREATION: Kelly had no report. HEALTH AND SAFETY: Marshall rescheduled the committee meeting for 2/8/10 to be at 7 p.m. to discuss the proposal by Brickner Ambulance to assist with EMS services. He also scheduled a meeting on 2/22/10 at 6:30 pm on the use of slow moving vehicles in the city. Marshall also requested that the traffic camera assignment to be removed off of his committee due to lack of interest from the Mayor, Safety-Service Director and Council. Farmer addressed the concern on the Brickner EMS issue due to it being an administrative issue and not a legislative issue at this time. Marshall took this under advisement due to the scheduled appearance of others from out of town. Agler also voiced his concerns also as it might have been considered a negotiable item. Shultz suggested advising all that planned to attend this meeting. PROPERTY AND EQUIPMENT: Mergy reported on her committee meeting of 1/18/10. Mergy made a motion to prepare Resolution 10-01-003 authorizing the sale during calendar year 2010 of municipally owned person property which is not needed for public use, of which is obsolete or unfit for the use for which it was acquired by internet auction pursuant to ORC section 721.15 (D) and declaring and emergency; seconded by Shultz; with all concurring. Mergy made a motion to introduce Resolution 10-01-003; seconded by Shultz; with all concurring. Mergy made a motion to suspend the statutory rules; seconded by Shultz; with all concurring. Mergy made a motion to pass Resolution 10-01-003 on its first and final reading; seconded by Shultz, with all concurring. JUDICIARY AND ANNEXATION: Farmer made a motion to accept the Woodland Union Cemetery Report for the year 2009; seconded by Tomlinson with all concurring. Also a request for a liquor license from Ali Ziacom for a Fox Rd. Restaurant should be handed to the Clerk of Council to be signed and sent back to the State since there have been no rejections. Shultz asked that the Chief of Police be contacted first before doing so. Lastly a committee meeting will be scheduled in regards to Chapter 30 with any comments to be received by the 2/8/10 meeting. FINANCE: Shultz scheduled a meeting for 2/1/10 at 6:30 pm for the purpose of creating of new funds, supplemental appropriations to the temporary budget, discussion of fiscal policy as well as discussion on the Regional Airport and the Main Street Van Wert General Fund contributions. Unterbrink noted that he had been contacted by Rudy Grant about possible tax amnesty for the years 06-08 and this will be added to the meeting also. WATER AND SEWER: Tomlinson scheduled a committee meeting for 2/22/10 at 6:15 pm for the discussion of the Allingham St. sewer replacement project. STREETS AND ALLEYS: Agler reported on his committee meeting of 1/18/2010 about potential changes to the Shannon/Main St. construction project that would affect parking at 303 W. Main St. Agler made a motion to prepare Resolution 10-01-004 authorizing the Safety Service Director to advertise for bids, award contracts, and sign contracts on behalf of the City of Van Wert for projects adjoining the Shannon Street Project in the City of Van Wert and declaring and emergency; seconded by Marshall; with all concurring. Agler made a motion to introduce Resolution 10-01-004; seconded by Marshall; with all concurring. Agler made a motion to suspend the statutory rules; seconded by Marshall; with all concurring. Agler made a motion to pass Resolution 10-01-004 on its first and final reading; seconded by Marshall, with all concurring. Agler scheduled a committee meeting for 2/8/10 at 6 pm for the Fisher, Burt and Main St. repaving projects and also the Shannon St. project. Agler also commented that he had passed on to the Parks & Recreation committee about the Experience Works Program which would benefit people through government funding and the city. Farmer spoke about the alternate truck route with the school, commissioners and city and wanted to make the administration aware. OLD BUSINESS Corcoran reminded council about information in their mailboxes from the US Census Bureau. NEW BUSINESS There was no New Business RESOLUTIONS AND ORDINANCES
Agler made a motion to adjourn at 8:36 p.m., seconded by Tomlinson, with all concurring.
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